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Monday 3 September 2018

Functions of the First General Meeting Bye - Law 88

a) At the First General Body Meeting of the Society, the following business shall be transacted 

i. Election of a President for the meeting

ii. Admission of new Members (other than the promoters) who have applied for Membership of the Society.

iii. Receiving and Approving the Statement of Accounts, as prepared by the Chief Promoter of the Society, as on fourteen days prior to the date of the First General Meeting of the Society ( ie: as on the Date of Notice ).

iv. Constitution of a Provisional Committee until regular elections are held under bye-laws of the Society. The Provisional Committee shall have all powers and functions as that of the Committee elected in accordance with the Act, Rules & Bye-laws.

v. Fixing the limit up to which funds may be borrowed.

vi. Authorizing the Committee to secure conveyance of the right, title, and interest in the property in the name of the Society, from the Promoter (Builder),

vii. Appoint Statutory auditor of the Society for the year and Internal auditor if necessary, and fix their remuneration.

viii. Authorize One of the Members of the Provisional Committee to call the first meeting of the Provisional Committee,

ix. Consider affiliation of the Society as Member of the Housing Federation of the District and other institutions mentioned in Bye-law No. 6,

x. Consider any other matter to be brought before the meeting with the permission of the Chair, excepting those requiring proper notice

xi. To review and approve the Report of the Chief Promoter of the Society regarding the work done and proposed to be done with reference to the financial and physical aspects of the scheme of construction.

xii. To confirm the agreement for the purchase of the plot/building for the Society entered into by the Chief Promoter of the Society with the vendors.

xiii. To approve the site plan and the scheme of construction.

xiv. To confirm the appointment of Architect of the Society made by the Chief Promoter of the Society or to appoint an Architect if no such appointment is made by the Chief Promoter of the Society or -to appoint a new architect in place of the one already appointed.

b) Nomination of a provisional committee by the Registering Authority:  Where the First General Meeting fails to elect a Provisional Committee, the Registering Authority shall be competent to Nominate such a Committee, including the Chairman and the Secretary of the Society for a period of one year.

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