Special General Body Meeting in Co-Operative Housing Society
Bye Law No. 96: When a Special General Body Meeting should be convened:
A Special
General Body Meeting of the Society may be called at any time at the instance
of the Chairman or by the decision of the majority of the Committee and shall
be called within one month of the date of the receipt or requisition, in
writing signed by at least 1/5th of the Members of the Society or from the
Registering Authority or from the Housing Federation, to which the Society is
affiliated. The meeting so convened shall not transact any business, other than
that mentioned in the Notice of the Meeting, fixing date, time and place for a
Special General Body Meeting requisitioned.
Bye Law No. 97: Fixing
date, time and place for the Special General Body Meeting requisitioned:
The
requisition for the special general body meeting of the Society, under the
Bye-law No. 96 shall be placed within 7 days of its receipt, before the Meeting
of the Committee, by the Secretary of the Society, for fixing the date, time
and place for the Special General Body Meeting of the Society.
Bye Law No. 98: Notice
of the General Body Meeting:
The
committee shall decide the date, time and place of every General Body Meeting
of the Society and the business to be transacted thereat; provided that the
business to be transacted at the requisitioned Special General Body Meeting shall
be only that mentioned in the requisition. The notice convening the General
Body Meeting shall be issued by the Secretary of the Society as provided in
Bye-law no. 162. On his failure to issue the notice, the Chairman shall issue
it.
Bye Law No. 99: Period
of notice of a General Body Meeting
In case of
the Annual General Body Meeting, 14 clear days’ Notice and in the case of the
special general body meeting, 5 clear days’ notice of the meeting shall be
given to all the Members of the Society, as provided under Bye-law No. 162,
under intimation to the Federation and to the Registering Authority. In case of
an emergency, the Special General Body Meeting may be called even at a shorter
notice, if the Committee unanimously decides to call the Special General Body
Meeting at a shorter notice. The Agenda of such emergency meeting and the
reasons of emergency for which the meeting is called shall be communicated in
writing to all the Members. Also the decision of such meeting shall be
communicated in writing to all the Members, within two days of such meeting.
Bye Law No. 100: Quorum for the General Body Meeting:
The quorum
for every general body meeting of the Society shall be 2/3rd of the total
number of Members of the Society or 20, whichever is less.
Bye Law No. 101: Holding
of the adjourned General Body Meeting:
If within
half an hour after the time appointed for general body meeting of the Society,
there is no quorum, the meeting, if convened upon the requisition of the
Members, shall be dissolved. In any other case, it shall be adjourned to a
later hour on the same day and at the same place, as may have been specified in
the notice, calling the general body meeting of the Society or to a subsequent
date, not earlier than 7 days and not later than 30 days and at such adjourned
general body meeting, the business on the agenda of the original general body
meeting shall be transacted, whether there is requisite quorum or not.
Bye Law No. 102: Postponement
of General Body Meeting:
If all the
business on the agenda of the General Body Meeting of the Society cannot be
transacted on the day on which the General Body Meeting held, the meeting shall
be postponed to any other suitable date not later than 30 days from the date of
the meeting, as may be decided by the Members present in the meeting.
Bye Law No. 103: Chairman
of the Society to preside over all General Body Meetings:
The
Chairman of the Society shall preside over all General Body Meetings of the
Society, provided that if the Chairman is absent or if present and is unwilling
to preside, the Members present may elect a person from among themselves to
preside over it.
Bye Law No. 104: Restrictions
on attending a general body meeting by a proxy:
No proxy or
a holder of power of attorney or letter of authority shall be eligible to
attend a General Body Meeting of the Society on behalf of a Member of the
Society.
Bye Law No. 105: Voting
right of a Member:
Voting
right of a Member and the Associate Member of the Society shall be regulated in
accordance with the provisions of Section 27 of the Act.
Bye Law No. 106: One
Member One Vote:
At the
General Body Meeting of the Society, every Active Member of the Society and in
his absence, his Associate Member shall have one vote only. In case of equality
of votes, the Chairman of the meeting shall have a casting vote.
Bye Law No. 107: How
decisions shall be taken:
Unless
otherwise specifically provided under the Act, the Rules and the Bye-laws of
the Society, all questions at a General Body Meeting of the Society shall be
decided by a simple majority of Members present and voting at the meeting.
Bye Law No. 108: Recording
of the minutes of the general body meetings
The
committee shall finalize the draft minutes of every general body meeting of the
Society within 3 months of the date of the meeting and circulate the draft
minutes among all the Members of the Society within 15 days of the meeting of
the Committee at which the draft minutes were finalized. The Members of the Society may communicate to
the Secretary of the Society, their observations if any, on the draft minutes,
within 15 days of the date of their circulation. The Committee, at its
subsequent meeting, shall prepare the final minutes of the general body meeting
after taking into consideration the observations, if any, made by the Members
on the draft minutes and cause them to be recorded in the minutes book, by the
Secretary of the Society or any other person authorized in that behalf.
Bye Law No. 109: Cancellation
of the previous resolution of the general body meeting:
No
resolution can be brought at a General Body Meeting of the Society, cancelling
its previous resolution, unless six clear months have elapsed, after passing of
the previous resolution.
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