Special General Body Meeting in Co-Operative Housing Society
Bye Law No. 96:
When a Special General Body Meeting should be convened:
A Special General Body Meeting of the Society may be called at any time
at the instance of the Chairman or by the decision of the majority of
the Committee and shall be called within one month of the date of the
receipt or requisition, in writing signed by at least 1/5th of the
Members of the Society or from the Registering Authority or from the
Housing Federation, to which the Society is affiliated. The meeting so
convened shall not transact any business, other than that mentioned in
the Notice of the Meeting, fixing date, time and place for a Special
General Body Meeting requisitioned.
Bye Law No. 97: Fixing date, time and place for the Special
General Body Meeting requisitioned:
The requisition for the special general body meeting of the Society,
under the Bye-law No. 96 shall be placed within 7 days of its receipt,
before the Meeting of the Committee, by the Secretary of the Society,
for fixing the date, time and place for the Special General Body Meeting
of the Society.
Bye Law No. 98: Notice of the General Body Meeting:
The committee shall decide the date, time and place of every General
Body Meeting of the Society and the business to be transacted thereat;
provided that the business to be transacted at the requisitioned Special
General Body Meeting shall be only that mentioned in the requisition.
The notice convening the General Body Meeting shall be issued by the
Secretary of the Society as provided in Bye-law no. 162. On his failure
to issue the notice, the Chairman shall issue it.
Bye Law No. 99: Period of notice of a General Body Meeting
In case of the Annual General Body Meeting, 14 clear days’ Notice and
in the case of the special general body meeting, 5 clear days’ notice of
the meeting shall be given to all the Members of the Society, as
provided under Bye-law No. 162, under intimation to the Federation and
to the Registering Authority. In case of an emergency, the Special
General Body Meeting may be called even at a shorter notice, if the
Committee unanimously decides to call the Special General Body Meeting
at a shorter notice. The Agenda of such emergency meeting and the
reasons of emergency for which the meeting is called shall be
communicated in writing to all the Members. Also the decision of such
meeting shall be communicated in writing to all the Members, within two
days of such meeting.
Bye Law No. 100: Quorum for the General Body Meeting:
The quorum for every general body meeting of the Society shall be 2/3rd
of the total number of Members of the Society or 20, whichever is
less.
Bye Law No. 101: Holding of the adjourned General Body
Meeting:
If within half an hour after the time appointed for general body
meeting of the Society, there is no quorum, the meeting, if convened
upon the requisition of the Members, shall be dissolved. In any other
case, it shall be adjourned to a later hour on the same day and at the
same place, as may have been specified in the notice, calling the
general body meeting of the Society or to a subsequent date, not earlier
than 7 days and not later than 30 days and at such adjourned general
body meeting, the business on the agenda of the original general body
meeting shall be transacted, whether there is requisite quorum or
not.
Bye Law No. 102: Postponement of General Body Meeting:
If all the business on the agenda of the General Body Meeting of the
Society cannot be transacted on the day on which the General Body
Meeting held, the meeting shall be postponed to any other suitable date
not later than 30 days from the date of the meeting, as may be decided
by the Members present in the meeting.
Bye Law No. 103: Chairman of the Society to preside over all
General Body Meetings:
The Chairman of the Society shall preside over all General Body
Meetings of the Society, provided that if the Chairman is absent or if
present and is unwilling to preside, the Members present may elect a
person from among themselves to preside over it.
Bye Law No. 104: Restrictions on attending a general body meeting
by a proxy:
No proxy or a holder of power of attorney or letter of authority shall
be eligible to attend a General Body Meeting of the Society on behalf of
a Member of the Society.
Bye Law No. 105: Voting right of a Member:
Voting right of a Member and the Associate Member of the Society shall
be regulated in accordance with the provisions of Section 27 of the
Act.
Bye Law No. 106: One Member One Vote:
At the General Body Meeting of the Society, every Active Member of the
Society and in his absence, his Associate Member shall have one vote
only. In case of equality of votes, the Chairman of the meeting shall
have a casting vote.
Bye Law No. 107: How decisions shall be taken:
Unless otherwise specifically provided under the Act, the Rules and the
Bye-laws of the Society, all questions at a General Body Meeting of the
Society shall be decided by a simple majority of Members present and
voting at the meeting.
Bye Law No. 108: Recording of the minutes of the general body
meetings
The committee shall finalize the draft minutes of every general body
meeting of the Society within 3 months of the date of the meeting and
circulate the draft minutes among all the Members of the Society within
15 days of the meeting of the Committee at which the draft minutes were
finalized. The Members of
the Society may communicate to the Secretary of the Society, their
observations if any, on the draft minutes, within 15 days of the date of
their circulation. The Committee, at its subsequent meeting, shall
prepare the final minutes of the general body meeting after taking into
consideration the observations, if any, made by the Members on the draft
minutes and cause them to be recorded in the minutes book, by the
Secretary of the Society or any other person authorized in that
behalf.
Bye Law No. 109: Cancellation of the previous resolution of the
general body meeting:
No resolution can be brought at a General Body Meeting of the Society,
cancelling its previous resolution, unless six clear months have
elapsed, after passing of the previous resolution.
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Special General Body Meetings of Housing Society | How to call a Special General Body Meetings | Special General Body Meetings Rules | Special General Body Meetings in Co Operative Housing Society | Special general body meeting notice period
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