Wednesday, 7 December 2022

Special General Body Meeting of co-operative society

Special General Body Meeting in Co-Operative Housing Society

 

Bye Law No. 96: When a Special General Body Meeting should be convened:

A Special General Body Meeting of the Society may be called at any time at the instance of the Chairman or by the decision of the majority of the Committee and shall be called within one month of the date of the receipt or requisition, in writing signed by at least 1/5th of the Members of the Society or from the Registering Authority or from the Housing Federation, to which the Society is affiliated. The meeting so convened shall not transact any business, other than that mentioned in the Notice of the Meeting, fixing date, time and place for a Special General Body Meeting requisitioned.


Bye Law No. 97: Fixing date, time and place for the Special General Body Meeting requisitioned:

The requisition for the special general body meeting of the Society, under the Bye-law No. 96 shall be placed within 7 days of its receipt, before the Meeting of the Committee, by the Secretary of the Society, for fixing the date, time and place for the Special General Body Meeting of the Society.


Bye Law No. 98: Notice of the General Body Meeting:

The committee shall decide the date, time and place of every General Body Meeting of the Society and the business to be transacted thereat; provided that the business to be transacted at the requisitioned Special General Body Meeting shall be only that mentioned in the requisition. The notice convening the General Body Meeting shall be issued by the Secretary of the Society as provided in Bye-law no. 162. On his failure to issue the notice, the Chairman shall issue it.


Bye Law No. 99: Period of notice of a General Body Meeting

In case of the Annual General Body Meeting, 14 clear days’ Notice and in the case of the special general body meeting, 5 clear days’ notice of the meeting shall be given to all the Members of the Society, as provided under Bye-law No. 162, under intimation to the Federation and to the Registering Authority. In case of an emergency, the Special General Body Meeting may be called even at a shorter notice, if the Committee unanimously decides to call the Special General Body Meeting at a shorter notice. The Agenda of such emergency meeting and the reasons of emergency for which the meeting is called shall be communicated in writing to all the Members. Also the decision of such meeting shall be communicated in writing to all the Members, within two days of such meeting.


 Bye Law No. 100: Quorum for the General Body Meeting:

The quorum for every general body meeting of the Society shall be 2/3rd of the total number of Members of the Society or 20, whichever is less.


Bye Law No. 101: Holding of the adjourned General Body Meeting:

If within half an hour after the time appointed for general body meeting of the Society, there is no quorum, the meeting, if convened upon the requisition of the Members, shall be dissolved. In any other case, it shall be adjourned to a later hour on the same day and at the same place, as may have been specified in the notice, calling the general body meeting of the Society or to a subsequent date, not earlier than 7 days and not later than 30 days and at such adjourned general body meeting, the business on the agenda of the original general body meeting shall be transacted, whether there is requisite quorum or not.


Bye Law No. 102: Postponement of General Body Meeting:

If all the business on the agenda of the General Body Meeting of the Society cannot be transacted on the day on which the General Body Meeting held, the meeting shall be postponed to any other suitable date not later than 30 days from the date of the meeting, as may be decided by the Members present in the meeting.


Bye Law No. 103: Chairman of the Society to preside over all General Body Meetings:

The Chairman of the Society shall preside over all General Body Meetings of the Society, provided that if the Chairman is absent or if present and is unwilling to preside, the Members present may elect a person from among themselves to preside over it.

 

Bye Law No. 104: Restrictions on attending a general body meeting by a proxy:

No proxy or a holder of power of attorney or letter of authority shall be eligible to attend a General Body Meeting of the Society on behalf of a Member of the Society.

 

Bye Law No. 105: Voting right of a Member:

Voting right of a Member and the Associate Member of the Society shall be regulated in accordance with the provisions of Section 27 of the Act.

 

Bye Law No. 106: One Member One Vote:

At the General Body Meeting of the Society, every Active Member of the Society and in his absence, his Associate Member shall have one vote only. In case of equality of votes, the Chairman of the meeting shall have a casting vote.

 

Bye Law No. 107: How decisions shall be taken:

Unless otherwise specifically provided under the Act, the Rules and the Bye-laws of the Society, all questions at a General Body Meeting of the Society shall be decided by a simple majority of Members present and voting at the meeting.

 

Bye Law No. 108: Recording of the minutes of the general body meetings

The committee shall finalize the draft minutes of every general body meeting of the Society within 3 months of the date of the meeting and circulate the draft minutes among all the Members of the Society within 15 days of the meeting of the Committee at which the draft minutes were finalized.  The Members of the Society may communicate to the Secretary of the Society, their observations if any, on the draft minutes, within 15 days of the date of their circulation. The Committee, at its subsequent meeting, shall prepare the final minutes of the general body meeting after taking into consideration the observations, if any, made by the Members on the draft minutes and cause them to be recorded in the minutes book, by the Secretary of the Society or any other person authorized in that behalf.

 

Bye Law No. 109: Cancellation of the previous resolution of the general body meeting:

No resolution can be brought at a General Body Meeting of the Society, cancelling its previous resolution, unless six clear months have elapsed, after passing of the previous resolution.


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Special General Body Meetings of Housing Society | How to call a Special General Body Meetings  | Special General Body Meetings Rules | Special General Body Meetings in Co Operative Housing Society | Special general body meeting notice period

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