(On Society Letter
Head)
NOTICE
Sub: - Annual General Body Meeting
of ABC CHS Ltd. scheduled to be held on Sunday, 7th Aug 2022 at
10:00 Hrs.
Notice
is hereby given to all members of the Society that the 5th
Annual General Meeting of the members of the Society as required under the Maharashtra Co-operative
Societies Act 1960, and Rule No. 59 and Bye-law No. 86 framed thereunder, shall
be held on Sunday the 20-08-2022 at 11
AM to transact the following business:
1.
To
read the minutes of the last Annual General Body Meeting of the society held on
________ as well as Special General Body Meeting held on ________ and to note
the action taken thereon.
2.
To receive from the committee, the annual
report of its activities on the preceding co-operative year’s working, together
with the Statement of accounts in form ‘N’ prescribed under Rule 62(1) of the
Rules, showing the income and expenditure during the preceding Cooperative year
and the balance sheet as at the close of the preceding co-operative year i.e.
01.04.2021 to 31.03.2022.
3.
To
appoint statutory auditor for financial year __________.
4.
To accept new members of society as
per attached annexure-A.
5.
To discuss and declare date and
conduct of election of New Managing Committee, as the Existing Committee is
completing its term of Five Years on 31.03.2021.
6.
To appoint internal auditor of the
Society for the year, if necessary and fix his remuneration.
7.
To place annual budget for the next
financial year for consideration.
8.
To fix limit up to which the
expenditure on repairs and maintenance of the society could be incurred by the
committee without calling for tenders for work. Bye-Law No.158 (c) Rs. 1,
00,000/-Per month.
9.
To accept & submit the audit
report in English.
10.
To fix limit up to which the
expenditure on repairs and maintenance of the society could be incurred in a
year by the committee.
11.
To authorise committee to call
quotations & finalise service providers for Security, CCTV Maintenance,
Housekeeping, Liftman, Lift Maintenance, DG Set Maintenance, Fire System
Maintenance, Water Tank Cleaning, Water Pump Maintenance.
12.
To authorise committee to insure
property of the society along with common area.
13.
To appoint the Grievance settlement
and Redressal Committee as provided in Bye-law No. 173.
14.
To
decide action to be taken against members defaulting in payment of society
dues.
15.
To discuss and approve maintenance charges
as per bye law for the year____________.
16.
To discuss about non occupancy charges
collection, flat which is on rent.
17.
To
discuss about misuse of water & open tap if flat is locked, if any flat
found water tap is open and no one is inside (locked), society will charge Rs
1000 as penalty.
18.
To
discuss about maintenance bill, maintenance bill should be issue to every flat
on 1st and due date will be 15th. After 15 late fees
applicable 21% P.A as per bye law.
19.
To
discuss about pet, please be make sure due to your pets your neighbourhood
should not disturb anyhow.
20.
To
discuss about pet, please be make sure due to your pets your neighbourhood
should not disturb anyhow.
21.
To
discuss about common place /society office use for personal functions / events
/ celebration. Member need to take permission in writing for use, and charges
applicable.
22.
To discuss about renovation work, member
need to take society permission before start any type of renovation work in
your flats. Renovation policy will be applicable to members.
23.
To
discuss about using society assets, any type society asset if member want to
use, need written permission and society can charges a penalty in case of
damage the things.
24.
To
discuss about maintenance bill, all maintenance bill, receipts, statement, will
be provided by email & Society App only. Whoever need hardcopy, need to pay
for printing.
25.
Pease
do not keep your valuable things outside your door, or in common area, if it
lost society is not responsible. You don’t have right to complaint regarding
this to society, it’s your responsibility to keep your belonging inside the
flats.
26.
To consider any other matter, with
the permission of the Chair, excepting those requiring proper notice, after the
regular agenda is over and which are permitted under the provision of the Act,
Rules & bye-laws.
Note:
1)
Only
bonafide members of the Society shall be permitted to attend the
Meeting. Family members or spouses, or
joint holders shall be allowed in the absence of primary members, but primary
owner consent letter required to attend meeting. Similarly proxies or Power of
Attorneys will neither be accepted nor allowed.
2)
If
there is no quorum at the scheduled time, the meeting shall be postponed and
re-convened at 11.30 a.m. on the same date and at the same place even if there
is no quorum.
3)
As
per Bye-Law No.101, the quorum shall be 20.
4)
As
per Bye-Law No. 105, No proxy or a holder of power of attorney or letter of
authority shall be eligible to attend a general body meeting of the society on
behalf of a member of the society.
5)
Annual
Report along with the statement of accounts, showing the income and expenditure
during the preceding co-operative year and the balance sheet as at the close of
the preceding co-operative year i.e. 31/03/2022 is being sent along with this
notice. Members are requested to bring them on AGM day. Decisions taken at the
meeting shall be deemed to have been taken with the consent of and binding on
all members of the Society including absentee members.
6)
Society’s
Registers, Books shall be available for inspection to all members from
10/08/2022 to 19/08/2022 in society office between 3 pm to 7 pm. Members are
requested to enter their names, date & time and sign in a register which
will be kept. Members are requested to give suggestions / questions they want
to ask in AGM at least 3 days before AGM (on or before 03/11/2021), in writing
to Secretary, sothat they can be addressed properly.
For
and on behalf of the
Managing
Committee
Hon.
Secretary
